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Irish Girl Guides' Online Membership System

Terms of Use, Cookies and Privacy Policy

This is a private website, password-protected website for the exclusive use of Authorized Users and is not to be accessed by any unauthorized personnel.

This website is designed for the exclusive use of the members of the Irish Girl Guides.

If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Online Guide Manager's relationship with you in relation to this website.

The term 'Online Guide Manager or ‘Online Youth Manager Ltd' or 'us' or 'we' refers to the owner of the website whose company registration number is 8084641. The term 'you' refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

The content of the pages of this website is for your general information and use only. It is subject to change without notice.

We endeavour to present the most recent, most accurate, and most reliable information on our website at all times. However, there may be occasions when some of the information featured may contain incomplete data, typographical errors, or inaccuracies. Any errors are wholly unintentional and we apologise if erroneous information does appear.

It is your responsibility to ensure the confidentiality of your account and password and that no unauthorised persons have access to them. You agree to accept responsibility for all activities that occur under your account or password. You should let us know immediately if you believe that your password has become known to anyone else, or if the password is being, or is likely to be, used in an unauthorised manner.

Please ensure that your personal details are up-to-date and inform Irish Girl Guides immediately of any changes to the information that you provided when registering.

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

All trade marks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website, including all IGG iconography.

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

Your use of this website and any dispute arising out of such use of the website is subject to the laws in the United Kingdom.

Links to third party web-sites on this Site are provided solely as a convenience to you. If you use these links, you will leave this Site. Irish Girl Guides has not reviewed all of these third party sites and does not control and is not responsible for any of these sites or their content. Thus, Irish Girl Guides does not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the third party sites linked to this Site, you do this entirely at your own risk.

If you breach these conditions and we take no action, we will still be entitled to use our rights and remedies in any other situation where you breach these conditions.

Refund & Payment policy

Payments made through PayPal are refundable if you contact us within 30 days of the payment.

You will automatically be billed annually for subscriptions made through PayPal. You are free to cancel the subscription at any time by logging onto PayPal and cancelling it there.

Technical Requirements

In order to ensure the highest level of performance when using the online system, it is recommended that you use the following configuration:


We use a number of different cookies on our site. A cookie is a small data file that certain web sites write to your hard drive when you visit them. The only personal information a cookie can contain is information you supply yourself. A cookie can't read data off your hard disk or read cookie files created by other sites.

The list below describes the cookies we use on this site and what we use them for. Currently we operate an 'implied consent' policy which means that we assume you are happy with this usage. Most web site browsers automatically accept cookies, but you can usually change your browser settings to display a warning before accepting a cookie, or to refuse all cookies. However, if you choose to disable the receipt of cookies from the Online Guide Manager / Irish Girl Guides web site, you may not be able to use certain features of the site. You could browse the site using your browser's anonymous usage setting (called "Incognito" in Chrome, "InPrivate" for Internet Explorer, "Private Browsing" in Firefox and Safari etc.)

We use a session cookie to keep you logged in. This is strictly necessary to the working of the website. If this is disabled then the functionality of the site will be broken.

We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. You can find out more about Google's position on privacy as regards its analytics service at http://www.google.com/intl/en_uk/analytics/privacyoverview.html

Integration with facebook may also mean Facebook sets cookies. This uses scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

Privacy Policy

Irish Girl Guides is committed to safeguarding your privacy online. Please read the following statement to understand how your personal information will be treated as you make full use of the Online Guide Manager / Irish Girl Guides web site. Online Guide Manager / Irish Girl Guides reserves the right to change, modify or update this statement at any time without notice.

Data stored on Online Guide Manager is governed by UK legislation for OYM and by Irish Legislation for IGG. See Data Protection Policy and User Policy for further details and information.

All data held on Online Guide Manager is kept internally and is not made available externally. Data in the form of aggregated data is made available to Irish Girl Guides as part of the census process. Data on girls aged 5 – 14 years old is only available to the Unit Contact Person and those to whom the Unit Contact Person grants access as part of the operation of the Unit dashboard.

Data on girls aged 15 – 17 years old and all adult leaders is available internally in the Irish Girl Guides Online Guide Manager, based on the level of access granted.

The safety of children is very important to Irish Girl Guides. Therefore, Irish Girl Guides will make every reasonable effort to ensure that children's privacy and other rights are not compromised.

Please be aware that Irish Girl Guides’ sponsors, advertisers or web sites that have links on the Irish Girl Guides’ web site may collect personally identifiable information about you. The information management practices of those parties and web sites linked to Irish Girl Guides are not covered by this privacy statement.

Online Guide Manager / Irish Girl Guides users should also be aware that, when you voluntarily disclose personal information in bulletin boards or forums, that information may be collected by others and may result in unsolicited messages from others.

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